Accounting for consultants and independent professionals
When you are the business, the admin is all yours too. Let's move some of it off your desk.
Going independent trades one set of problems for another. The work is usually the easy part. The rest — quarterly estimates, chasing invoices, figuring out what's deductible, deciding whether to become an S corp — lands on the same person who's supposed to be billing hours.
The two things that catch people most often are the tax bill and the timing. There's no employer withholding anything now, so the whole obligation arrives in one visible piece. And income doesn't arrive evenly, which makes planning around it genuinely harder than it looks.
This work doesn't need to be complicated. It needs to be consistent, and it needs someone to tell you the number before it's due.
The real issue
The two mistakes almost everyone makes
First: treating the business account like a personal one. It's understandable when it's just you, and it makes the year-end reconstruction painful and the deductions unreliable. Separate accounts fix most of this in an afternoon.
Second: waiting too long on entity structure. There's usually an income level where a different setup starts making sense — and the savings only count from the point you actually make the change. People often cross that line a year or two before anyone tells them.
What we handle
- Straightforward bookkeeping that doesn't need your attention
- Quarterly estimated tax planning so nothing is a surprise
- Entity-structure guidance as your income grows
- Sorting out which expenses hold up and which don't
- Retirement contribution planning for the self-employed
- Individual returns for people with irregular income
FAQ
Questions we hear
Maybe — it depends mostly on your profit level and how much you'd pay yourself. Below a certain point the extra filings cost more than they save. It's a specific calculation, and we'll run it for your numbers instead of guessing.
You don't have to pay four equal amounts. Estimates can follow the income as it's earned, which fits irregular work much better. The important part is a set-aside habit so the money exists when the payment is due.
An early conversation is usually the cheapest one you'll have — it's mostly setting things up so the first year doesn't have to be untangled later. If you don't need much yet, we'll tell you that too.
Get the admin off your plate
Book a consultation and we'll sort out what you actually need — and what you don't.